Services of the Potsdam Convention Office

Details pertaining to the course and scope of your event are discussed in a counseling interview. The more information we receive from you, the better we are able to draft a proposal suiting your wishes. The organization of events is - as a matter of course - also possible without an overnight stay at a hotel.

We gladly book hotel rooms for your guests and participants in Brandenburg and surroundings. We can offer you all hotel categories and price ranges.
Whether you prefer budget or exclusive accommodation, e.g. a country house hotel, we can arrange for the right hotel matching your needs. To guarantee a smooth-running process, we timely request respective room availabilities. In a second step we book and manage these rooms and organise, if necessary, the transfer from the hotel to the conference location.

Our scope of services:

• Agent for hotels of different price ranges
• Inquiry and management of room availabilities
• Optional room booking via registration forms provided to you as PDF file
• Room booking using our online booking tool

You are seeking the right supporting programme for your event? We would be glad to assist you in your planning. Get a good overview of potential offers beforehand.

Evening events
The soiree is one of the highlights of your event. We organise this special night for you – whether aboard a ship, in a palace, or at a different location. There are many original places to choose from.  

Company events
Matching your occasion and budget, you will be provided with a tailor-made programme for 10, 100, or even 1,000 guests.

You have not found a suitable venue for your conference or event yet? Then we can provide you with the right location, whether a royal castle, a tropical venue below palm trees, or a classic setting in a modern conference hotel. We search for availabilities, conclude contracts, draft room layouts, and provide for the perfect equipment.

We like you and your guests to reach your venue in a relaxed manner. For this reason, we will assume the travel management for you, and together with our cooperation partners we will assist you in the monitoring of expenditures and costs. At the site we ensure that you are able to get from A to B, whether in a group or individually.

We organise the following steps for you:

• Inquiry of room availabilities and prices for the venue
• Optional allocation of train tickets in cooperation with the Deutsche Bahn
• Coach reservations in the desired size and number for city round tours, excursions and transfers
• Catering services
• Preparation of the registration form
• Processing registrations incl. agency for hotel rooms and supporting programmes
• Forwarding of confirmations
• Designing and printing of name tags
• Printing out of vouchers for the participation in the event and supporting programme
• Check-in of guests before the event begins; handing out of name tags and event documents
• Assistance in the tendering/ advertisement for proposals and application concerning the venue of the conference

When organising your event, all elements of your conference are bundled into one package.

We would be glad to help you appropriately advertise your event by finding the right partner for the marketing of the conference.

We are working with the online booking tool BEST (Booking Engine and Service Tool) Mice Brandenburg. The booking tool of the Brandenburg Convention Office (BCO) plans conventions, meetings, and company incentives in a timely and cost-effective manner.
The customer informs the Brandenburg Convention Office about his or her wishes, i.e. hotel selection, number of rooms, conference rooms, and evening soiree for his planned event. Participants can log in with a password and quickly enter what they have in mind. That way, all the information is available in real time and anytime retrievable. The BCO assumes the further planning in a professional manner as usual.  

The following services can be organised for your participants:

• Collection procedure of fees/reminders
• Correspondence regarding registration
• Continuous information to the organiser
• Final account on the payments rendered by participants
• EDP-aided system in the conference office in Potsdam
• Assumption of collection procedure for the organiser

A venue inspection desired on-site? We prepare for you the course of action and accompany you if you like.

We are looking forward to booking coaches and limousines for you. We are working with local providers. Our services include:

Transfer services

• VIP service
• Sightseeing tours

Upon request we will hand out to you a conference ticket for use in Potsdam’s and Berlin’s public transportation network.  

We have the right idea for you if you wish to surprise your guests with a gift. We can present to you original gift ideas matching the occasion and venue.  

Would you like to receive information for your guests about Potsdam and Brandenburg? We gladly compile a package for you.

We set up an information desk that will be overseen throughout your event.
We offer the following services:

• General information about Potsdam and Brandenburg
• Information about public tours and sightseeing opportunities
• Sale of books and souvenirs
• Information on cultural events in Potsdam and Brandenburg at the time of your event
• Information on public means of transportation / timetables

For your event we can set up an account for you, displaying all transactions transparently.